What this portal does
The HBCU Portfolio Dashboard gives a growing network of HBCUs one shared, standardized view of enrollment, retention, graduation, student success, finance, faculty load, and Title III activity — combining live federal data with each campus's own operational reports, while letting each school decide how much data ever leaves its campus.
Two-layer design
A public comparative layer refreshed from federal data, plus an institution-facing operational layer fed by each campus's own reports.
Eight campus dashboards
Enrollment, Admissions, Retention & graduation, Student success, Faculty load, Financial aid, Budget & finance, and Source fields — the same model for every school, in each school's colors.
Flexible data delivery
Manual uploads, a scheduled network-drive feed, or figures-only campus processing where source files never leave the campus.
Exports everywhere
CSV on every table; PowerPoint, Word, and PDF per dashboard; one consolidated document across all dashboards.
Built-in governance
Row-level security, institution-scoped access, a five-administrator cap, a protected owner, feed-key management, and feed health alerts.
Uses by stakeholder
Each role below gets a purpose-built view of the same governed data.
Presidents & Chancellors
- One-page institutional profile: enrollment, retention, graduation, cost, aid, and financial health at a glance.
- Peer comparison against true peer institutions filtered by sector, degree level, state, and enrollment band — no undifferentiated rankings.
- Board-ready exports of every dashboard in PowerPoint, Word, or PDF, plus a consolidated all-dashboards document.
- A portfolio executive view across the whole network for consortium-level decisions.
Provosts & Academic Leadership
- Retention and graduation dashboards with cohort definitions, source years, and equity cuts.
- Student success views: credit hours, GPA, top majors, home states, Pell and first-generation shares, sliced by year and cohort year.
- Faculty load by department with term, school, department, and faculty filters.
- Admissions funnel: applications, admits, yield, and enrollment by program.
Institutional Research & Effectiveness
- Live federal figures from IPEDS and College Scorecard, refreshed and cached, limited to the schools in the roster.
- A three-way source selector on every dashboard: federal data, campus files, or both.
- Source fields dashboard showing exactly which file, column, and definition feeds every metric.
- CSV export of every table for further analysis.
Title III & Grants Officers
- Grants & Title III dashboard tracking awards, objectives, and activity status across institutions.
- Formatted grant reporting exports for funders and internal review.
- Data quality flags that surface gaps before reporting deadlines.
CFOs & Budget Officers
- Budget & finance dashboard from the campus general ledger: pacing, variance, and status by department.
- Financial aid dashboards: awards by term, aid mix, and year-over-year variance.
- Net price, Pell share, and financial health indicators in every institutional profile.
Enrollment & Admissions Teams
- Enrollment trends including a provisional current-year point ahead of federal reporting.
- Registration matching: who is registered, who has not yet registered, and course-load distribution.
- Admissions funnel detail by term and program to target outreach.
IT & Security
- Figures-only delivery mode: a campus script computes totals locally and sends only aggregate counts and rates — source files never leave campus, nothing is archived off-site.
- Automated network-drive feed: a scheduled Windows script sends designated CSVs on a schedule the school controls, with hashed, revocable per-school feed keys.
- Feed health watchdog: alerts on missing, late, or unusually changed deliveries.
- Institution-scoped access: staff see only their own school's data; access is tied to verified institutional email addresses.
- Optional AWS S3 archive copy, switchable on or off by an administrator.
Campus Staff (Authorized Users)
- Sign in with a school email and land directly on your institution's pages — no cross-school visibility.
- Upload flat files straight into the school profile; they are stored, previewed, and included in dashboards and exports.
- Campus dashboards styled in your school's own colors.
Network Administrators (Consulting & Oversight)
- Administrator access across all schools with a five-administrator cap and a protected permanent owner.
- Data architecture and governance page documenting sources, refresh cadence, and retention.
- Per-school delivery mode control: files or finished figures only, switchable at any time.
- One-step removal of a school's stored files when a school changes modes or leaves the network.